Hot Springs Board of Directors Agenda Meeting

January 28, 2025 Civic Briefing

Hot Springs Board Reviews $1.47M Waterline Contract, $225K Grant Application, and Four Other Items at Jan. 28 Agenda Meeting

At its January 28 agenda meeting, the Hot Springs Board of Directors reviewed six items including a $1,469,316 waterline replacement bid award to Square One Enterprises Corporation, a $225,000 grant application for Community Resource Center renovations, a $362,105 street sweeper purchase, a $127,498.66 traffic signal equipment upgrade, and updated pay tables for public safety personnel — with no votes recorded at this agenda session.

Hot Springs Board of Directors Agenda Meeting Agenda Meeting January 28, 2025 Confidence: Medium Independent — not affiliated with the City of Hot Springs

Published: May 17, 2026 · Last updated: May 17, 2026

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The short version

The Board reviewed a $1,469,316 bid award to Square One Enterprises Corporation to replace water lines on five streets as part of the city's annual waterline improvement program.
The Board considered authorizing a $225,000 grant application to the Blue and You Foundation for restroom, shower, laundry, and kitchen upgrades at the Community Resource Center, which served more than 100 people daily during a January 2025 cold-weather shelter activation.
A $362,105 street sweeper purchase was presented to replace a 19-year-old unit experiencing significant downtime; the old unit will be auctioned with proceeds returned to the fund.
Updated pay tables for police and fire personnel were presented, implementing a 1.4 percent cost-of-living adjustment and standardizing annual step increases — staff said no budget increase is required.
Traffic signal upgrades at three intersections were proposed using camera-based detection to replace older in-road loop systems; the equipment cost is $127,498.66.

By the numbers

Total identified spending

$1,694,316

Votes taken

includes procedural votes

Unanimous votes

Largest single item

$1,469,316

2025 Phase One Waterline Improvement Projects Bid Award

Emergency / ratification items

Resident questions unanswered

Money approved

Item	Amount	Vendor	Vote	Source
2025 Phase One Waterline Improvement Projects	$1,469,316	Square One Enterprises Corporation	No vote recorded	`item:6`
Blue and You Foundation Grant Application (CRC)	$225,000	Blue and You Foundation	No vote recorded	`item:3`
Street Sweeper Equipment Procurement	$362,105	Temco	No vote recorded	`item:4`
Traffic Signal Equipment Upgrade	$127,499	Temple Inc.	No vote recorded	`item:5`
Total identified spending	$2,183,920

Major decisions

Updated Pay Tables for Public Safety Personnel (R2517)

Item: Resolution presented to amend existing pay resolutions and approve updated pay tables for uniformed police and fire personnel, implementing a 1.4 percent cost-of-living adjustment and standardizing annual step increases.
Vote: No vote recorded
Cost: No additional budget appropriation required — staff stated vacant positions in police and fire are expected to offset increased expenditures.
Vendor / responsible: City of Hot Springs Police and Fire Departments
Discussion level: Brief Brief presentation
Resident impact: Police and fire employees hired before January 1, 2025 who have not yet advanced a step this fiscal year would move to the next step on revised pay tables effective March 6, 2025. The fire department pay table has been restructured so all fire personnel step annually, consistent with the police department.
What the Board said or did: Staff explained that non-uniformed employees received a combined 3 percent increase (1.6 percent step plus 1.4 percent COLA) effective January 9, 2025, and that this resolution brings public safety personnel in line with that approach. No separate board discussion is noted in the available record.
What remains unclear: The available record does not show the dollar value of the pay table changes per employee class or total annual payroll impact.
Source: item:2

Blue and You Foundation Grant for Community Resource Center (R2518)

Item: Resolution presented to authorize filing and acceptance of a $225,000 grant from the Blue and You Foundation for remodeling upgrades at the Community Resource Center, including separate men's and women's bathrooms, shower facilities, locker rooms, a laundry facility, and kitchen enhancements.
Vote: No vote recorded
Cost: The record does not show a city spending commitment at this step. Staff stated the project does not impact the annual budget and that the city's budgeted 2025 CRC operating budget would complement the project; the Blue and You Foundation grant does not require a match.
Vendor / responsible: Blue and You Foundation
Discussion level: Brief Brief presentation
Resident impact: If awarded, the grant would fund facility upgrades at the Community Resource Center, which provides shelter, food, and services during extreme weather events. In January 2025 alone, the CRC served more than 100 individuals daily during a warming shelter activation.
What the Board said or did: Staff noted the city has invested more than $1.3 million into the CRC primarily through CDBG and other grant funds, and that a $60,000 emergency solutions grant submission made January 13, 2025 included $51,400 designated for remodeling. The letter of intent was submitted January 13; the city expects notification by February 14 on whether a full application may be submitted, with award notification expected within 90 days of that point. No separate board discussion is noted in the available record.
What remains unclear: The available record does not confirm whether the full grant application will be invited, or what the award timeline would be if approved.
Source: item:3

Street Sweeper Equipment Procurement (R2519)

Item: Resolution presented to approve the purchase of a new street sweeper from Temco through the Sourcewell Cooperative Purchasing Program, replacing a 2006 International street sweeper experiencing significant downtime.
Vote: No vote recorded
Cost: 362105.00
Vendor / responsible: Temco
Discussion level: Brief Brief presentation
Resident impact: Replacing the aging sweeper is intended to reduce service downtime for street cleaning operations citywide. The old unit will be auctioned with proceeds returned to the fund.
What the Board said or did: Staff described the current unit's age (19 years, 28,558 miles, 2,130 hours) and explained that the new units are more computerized and adapted to current chassis. No separate board discussion is noted in the available record.
What remains unclear: The available record does not specify which fund will cover the purchase or the expected auction proceeds from the old unit.
Source: item:4

Traffic Signal Equipment Upgrade (R2520)

Item: Resolution presented to approve the purchase of traffic signal equipment from Temple Inc. to upgrade camera-based vehicle detection systems and cellular modems at three intersections.
Vote: No vote recorded
Cost: 127498.66
Vendor / responsible: Temple Inc.
Discussion level: Brief Brief presentation
Resident impact: The three upgraded intersections are: Market Street and Central Avenue; Meta Court (Walmart entrance) and Central Avenue; and Grand Avenue and Convention Boulevard. Camera-based detection replaces older in-road loop systems, allowing signals to automatically adjust timing and making future road milling and overlay work easier.
What the Board said or did: Staff clarified that these are vehicle detection cameras and are separate from law enforcement camera systems. No separate board discussion is noted in the available record.
What remains unclear: The available record does not show a timeline for installation or which fund covers this purchase.
Source: item:5

2025 Phase One Waterline Improvement Projects Bid Award (R2521)

Item: Resolution presented to award a bid to Square One Enterprises Corporation for Phase One of the 2025 Waterline Improvement Projects — a routine annual waterline upgrade contract — in the amount of $1,469,316.
Vote: No vote recorded
Cost: 1469316.00
Vendor / responsible: Square One Enterprises Corporation
Discussion level: Brief Brief presentation
Resident impact: Water lines will be replaced on Winona Street, Exchange Street, Tri-Vista Road, 2nd Street, and Whittington Avenue near the fountain. The city coordinates waterline replacements with the paving program, attempting to complete water line work before paving begins.
What the Board said or did: Staff described the project as a routine annual upgrade and noted coordination with the paving schedule. No separate board discussion is noted in the available record.
What remains unclear: The available record does not show the projected construction timeline or the number of properties directly served by the replaced lines.
Source: item:6

Locations affected

Winona Street

Water line replacement, Phase One 2025 project

Status: Scheduled
Exchange Street

Water line replacement, Phase One 2025 project

Status: Scheduled
Tri-Vista Road

Water line replacement, Phase One 2025 project

Status: Scheduled
2nd Street

Water line replacement, Phase One 2025 project

Status: Scheduled
Whittington Avenue (near the fountain)

Water line replacement, Phase One 2025 project

Status: Scheduled
Market Street and Central Avenue

Traffic signal camera detection upgrade

Status: Planned
Meta Court (Walmart entrance) and Central Avenue

Traffic signal camera detection upgrade

Status: Planned
Grand Avenue and Convention Boulevard

Traffic signal camera detection upgrade

Status: Planned
Community Resource Center

Facility remodeling (bathrooms, showers, laundry, kitchen), contingent on Blue and You Foundation grant award

Status: Planned

Watch list

Open follow-up issues we'll check on in future briefings.

Confirm formal votes on all resolutions scheduled for next regular Board meeting

Open

The Board reviewed all five resolutions (R2517–R2521) at this agenda meeting without recorded votes.

Why it matters: Agenda meetings typically do not include votes; confirm whether formal votes on all items are scheduled for the next regular Board meeting.
Next check: Review minutes from next regular Board meeting

Identify fund sources for street sweeper and traffic signal equipment purchases

Open

The available record does not identify which fund covers the street sweeper purchase ($362,105) or the traffic signal upgrade ($127,498.66).

Why it matters: Fund source confirmation is important for budget tracking and planning.
Next check: Follow up with city staff or review the 2025 adopted budget for fund source confirmation

Obtain waterline project construction timeline

Open

The waterline project (R2521) does not include a construction start date or completion timeline in the available record.

Why it matters: Public Works schedule information is needed to track project progress and potential impacts on affected streets.
Next check: Check with Public Works for a schedule

Track Blue and You Foundation grant application status

Open

The city expects notification by February 14, 2025 on whether a full application may be submitted. Award notification is expected within 90 days of full application submission.

Why it matters: This grant would fund significant Community Resource Center upgrades; tracking the timeline is critical for planning and budget purposes.
Next check: Verify February 14, 2025 notification date and expected award timeline

Source notes

This briefing is based on the public records below. Every claim above can be traced back to one or more of these sources.

video: Meeting Video
agenda: Agenda Items 1-6

Confidence: Medium

Transcript and 6 parsed agenda items available; no recorded votes at this agenda session. Minutes not yet available.

How we know this

We do not invent facts.
We cite source records.
We distinguish what happened from what remains unclear.
We use neutral language.
We correct errors when found. See corrections.